MS Word Document Views

This topic, MS Word Document Views, explains the different ways in which a document can be viewed in MS Word depending on the purpose for which it is viewed.

You need to load Microsoft Office Word before we continue.

The graphic below is the View Controls. Just hover your mouse on the different icons and you will see the explanation for each icon. The different document views can be activated with these icons.

In the following Flash graphics, start by hovering the mouse.

Let me explain below these MS Word Document Views and their uses.

  1. Normal View
  2. Under Normal View, you can display a single page with simple text formatting but without any drawings, comments or columns.

    This view is useful for quickly entering text and for simple and basic text editing purposes.

  3. Web Layout View
  4. In Web Layout View, MS Word displays page width, format and text position as it would appear on the web.

    This view is useful for testing a page under a simulated web environment. This view would be especially useful when you are using MS Word for developing web page layout.

  5. Print Layout View
  6. Under MS Word Document Views, Print Layout View is the most frequently used layout.

    This view is useful for ensuring that what-you-see-on-screen is what-you-get-in-print. This view is also used as a proofing method before it is sent to the printer.

  7. Outline View
  8. In Outline View, MS Word displays the headings and sub-headings providing an easy way to plan and organize the document.

    This view is used for structuring the content of the document at a broad level and arranging the document in various sections and sub-sections.

  9. Reading Layout
  10. Starting from Microsoft Office Word XP and later, the facility of reading layout has been provided. Under reading layout of the MS Word Document Views, a document is displayed in full-page view with thumbnail images of pages for easy navigation.

    This view will be helpful when you want to read through the document as it is more reading friendly.

    MS Word Document Views

  11. Full Screen
  12. Full Screen document view does not have a corresponding icon in the View Controls. This option is available from Menu Toolbar. Please choose View from the Menu Toolbar and then Full Screen.

    In this view, the typed matter occupies the full screen without cluttering the screen with icons, toolbars, etc. This gives you more space for the matter.

  13. Document Map
  14. "Document Map" is another view that does not have a corresponding icon in View Controls. This option is also available from Menu Toolbar. Please choose View from the Menu Toolbar and then Document Map.

    Document Map displays the document in two frames. Left frame shows you various headings in the document and the right frame shows you the document. You can quickly skip to various areas of the document by clicking the headings on the right frame.

Hope you have understood the different views in MS Word Document Views. Please use the Feedback Form below to let me know if some concept is not adequately clear or if you feel that a concept requires additional explanation.

This brings us to the end of this lesson.

Once you are ready, let us move on to the next topic!