Add Numbering to Word Document

This lesson explains how to Add Numbering to Word Document with step-by-step visual instructions.

This can be achieved in different ways. One method is to Add Numbering while we are typing the paragraph. Second method is to Add Numbering to several paragraphs at one go after the typing has been done.

In the first method, press this Add Numbering to Word Document icon found in the Formatting Toolbar to add numbering before starting to type the paragraph.

In the second method, when you wish to Add Numbering to Word Document, use the same Icon as above, but before clicking it, highlight/create a block of several paragraphs that you have typed which needs to be numbered.

Another method to Add Numbering to Word Document is to use the Menu Bar. Using the option through the Menu Bar allows for greater flexibility.

Look at both the graphics below. You can reach Bullets and Numbering from the Menu Bar by going to the menu option Format.

Graphics 1

Add Numbering to Word Document

Graphics 2

Add Numbering to Word Document




There can be Numbered paragraphs or Outline Numbered paragraphs when you Add Numbering to Word Document.

Let me explain this with a couple of examples.

A. Example to Add Numbering to Word Document with single level Numbered paragraphs

Numeric Numbering

  1. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.
  2. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.

Numbering using Uppercase Alphabets

  1. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.
  2. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.

Numbering using Lowercase Alphabets

  1. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.
  2. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.

Numbering using Uppercase Roman Numerals

  1. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.
  2. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.

Numbering using Lowercase Roman Numerals

  1. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.
  2. At Boston's Logan International Airport, 90 percent of the 1,250 scheduled flights were canceled, said a spokesman for Massport.

B. Example to Add Numbering to Word Document with Multi level Outline Numbered paragraphs

  1. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    1. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    2. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

      1. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

      2. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    3. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

  2. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    1. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

      1. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

      2. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

      3. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    2. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    3. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

  3. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    1. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    2. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

    3. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

      1. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

      2. At Boston's Logan International Airport, 90 percent of the 1,250 scheaduled flights were canceled.

Referring to both the Graphics above, None would mean "No Numbering". Or, we can select any of the other boxes which gives us the flexibility to select any numbering combination.

The grey checkboxes "Restart Numbering" and "Continue Previous List" allows you to specify whether you want a new list or you would like to continue with an existing list. These checkboxes will become active once you start with the numbering.

If you do not like the existing numbering templates available through the different boxes in the above graphics, then you are allowed to customize using the grey Customize button. We shall cover "Customize" in the Advanced Level.

Phew, we have really come to the end of this lesson on Add Numbering to Word Document.

This was a fairly long topic even though quite simple to follow.

Well, if you are comfortable to move on, let us do that!